This Vendor Agreement is entered into by and between Aurora Heart Healing LLC, body+breath, and the undersigned Vendor for the Carson City Holistic Health and Wellness Fair, presented by Aurora Heart Healing LLC and body+breath. The agreement shall be effective on the date the Vendor executes this Agreement.

SPECIFICS

Holistic Health and Wellness Fair
Carson City Community Center Gymnasium
851 E. William St, Carson City, NV 89701
Saturday, May 10th, 2025
Event Time: 10:00 am to 5:00 pm
Set Up: 8:00 am to 10:00 am
Teardown: 5:00 pm to 6:00 pm
Presented by: Aurora Heart Healing LLC and body+breath

Vendor Contact: Steph Norby, 775-671-4884, bodyandbreath@outlook.com
Volunteer Contact: Erika Olivas, 775-445-9624, aurorahearthealing@gmail.com 

VENDOR UNLOAD/LOAD

Vendors can load-in at the south, west or east doors into the gym. If you need roll-up door entry for larger displays, contact us ahead of time. Please leave parking available for our attendees and park vendor vehicles in the west lot, closest to N. Roop St.

EVENT BOOTHS

All booths must remain set up until the event ends at 5:00 pm and must be cleared and cleaned by 6:00 pm

Booth Size: 10x10 ft or smaller (8x8 ft is acceptable)

Electrical Power: Limited power outlets, additional charge per outlet (see Vendor Fee Breakdown). Must meet applicable fire codes. Each set of plugs is rated for 20amps, load must be under that. Power strips must be plugged directly into outlet, not an extension cord. Cords should not cross walkways, but must be covered if so. Community Center can rent large cord covers for a nominal fee. 

Vendor Responsibility: Please provide your own tables, chairs, popups and materials. Additional tables and chairs are available for a fee (see Vendor Fee Breakdown). Vendor must provide the number of tables and chairs needed by specified deadline (see Deadlines). We will have volunteers onsite to help with setup and teardown.
NOTE: This is a family-friendly event. No open flames (e.g., candles) are allowed. Battery-operated lights are acceptable.  

SHARED BOOTHS

Vendors are allowed to share booth space/split the booth rental with one other vendor. This is a great option to reduce your out-of-pocket cost or reduce your footprint if you don't need the full 10x10 space. EACH vendor must submit a separate application and payment.

RESERVATIONS, PAYMENTS & CANCELLATION POLICY

To participate in the Holistic Health and Wellness Fair, vendors must complete this application form and pay the total fees upon submission of the application. If payments are not received by the deadline, we cannot guarantee Vendor’s space at the event.

Application and fees must be submitted by April 10, 2025.

Vendors can pay via credit card through Aurora Heart Healing LLC (check Invoice on application) or via Venmo through body+breath (see Venmo on application).

REFUNDS

Vendor may cancel on or before April 10, 2025, to receive a 100% refund of the amount paid.
Vendor may cancel between April 10-26, 2025, to receive a 50% refund of the amount paid.
No refunds will be issued after April 26, 2025.

For Vendor questions and cancellation requests, contact Steph Norby at 775-671-4884, bodyandbreath@outlook.com. 

VENDOR FEE BREAKDOWN

Event Booth: $125
Advertising: $25
TOTAL FOR EVENT: $150

Additional Tables: $10 each
Additional Chairs: $5 each
Single Electric Outlet (limited): $5 each

SALES TAX & PERMITS

Each vendor selling merchandise will be issued a Nevada Department of Taxation (NDT) form and is responsible for tracking, collecting and paying their own sales tax at the conclusion of the Holistic Health and Wellness Fair. Vendors with a valid Nevada State Sales Tax ID number must include it on the NDT form, sign it, and submit it along with final tax monies to Steph or Erika during teardown between 5:00-6:00 pm.. If you do not have a Sales Tax ID, you must include your Social Security Number on the NDT form.

ADVERTISING

Please submit any digital or printed materials, photos and details about your products/services to Erika at aurorahearthealing@gmail.com. This information will be shared across social media platforms and with local media prior to the event. Event marketing by vendors is encouraged and appreciated to increase awareness. 

DRAWINGS & GOODIE BAGS

GOODIE BAGS: We will provide bags to the first 100 attendees. If you would like to include any coupons, business cards or other small items, please contact Erika and ship or deliver these items to her office at 502 E. John St. #A, Carson City, NV 89706 by April 26, 2025.

RAFFLE ITEMS: We will be raffling off several great items or packages and donating the raffle proceeds to The Bridge Food Truck, feeding hot meals to members of our community facing food insecurity. If you have an item or items you can donate to assist in raising funds and program awareness, we would greatly appreciate it! Please contact Erika and ship or deliver these items to her office at 502 E. John St. #A, Carson City, NV 89706 by April 26, 2025.

DEADLINES

Application and Payment: April 10, 2025
Goodie Bag Items: April 26, 2025
Raffle Items: April 26, 2025
Refund Request: April 26, 2025

Please complete the below as thoroughly as possible - be advised that event space is not reserved until vendor application and payment are received and processed. Please reach out to Erika or Steph with any questions. Thank you for your participation!

By signing this application, I acknowledge that I have read and fully understand all terms and conditions of the Vendor Agreement above and agree to such terms.